Microsoft Word

Microsoft word is a computer software application and it is part of Microsoft Office. 

That we use to write Cv’s, Resumes, Cover Letters writing Books and composing in English and in other languages like Urdu and Hindi and etc.

You can type here in any language like English Urdu and Etc. There are many fonts you can use for English. Click here to download  500 Urdu fonts for MS Office.

Post writer: Rana Mehtab Alam

 

What is the first screen of Microsoft Word?

 

Microsoft Word first screen

First, you need to type your text/data in Microsoft Word’s text editor window.

Second, you need to select the data to perform the different formats.

Now select the data and apply formats over it.

Click here for a complete list of Shortcuts using Microsoft Word.

 

How to make a selection in Microsoft Word WinWord?

Keyboard Selection

Hold Down the Shift key and then press the following keys to make the selection.

  1. Arrow Keys (to select text with shift  and arrow keys)
    1. Shift +
      1. (←) Select from the cursor’s position to the left side depending on your selection requirement.
      2. () Right side selection.
      3. () Upside selection.
      4. () Downside selection)
      5. Home (Selection from the cursor to start of the current line)
      6. End (To select from cursor’s position to the end of the current line)
      7. Page Up (Select from the cursor to the up of of the Page)
      8. Page Down (To select from the cursor to the down of the page)

How to select the whole document at a time?

From the Home Tab under the Editing Section click on the Select All or you can use Ctrl + A.

 

How to Select Using Mouse in Microsoft Word?

  • Hold down the left mouse button and drag the mouse to make a selection.
  • Double click to select the current word.
  • Triple-click to select the current paragraph
  • Place the mouse pointer at the very beginning of the line and get an arrow shape, then just click to select the current line.

 

How to make a selection using both mouse and keyboard?

  1. Multiple selections using Mouse and Keyboard
    • Make 1st selection
    • Hold down Ctrl Key
    • While holding down the Ctrl key, make other selections.
  2. Selection in Range with the help of keyboard and mouse
    • Click on 1st point
    • Hold down the Shift key …..
    • Now click on the 2nd point to make the selection in range.
  3. Column Selection
    • 1st press and hold the Alt key then make the column selection with the mouse.

 

What is the Home-Tab and all its features and functions in Microsoft Word

Home Tab

Under the Home Tab, you can see different sections like

  • Clipboard
  • Font
  • Paragraph
  • Styles
  • Editing.

What is Clipboard?

A temporary area where a computer stores data that you transfer through copy and cut commands, that you can paste anywhere you need.

 

It is the 1st section under the Home Tab.

Clipboard

What is the function of Paste in a computer?  

To copy from clipboard to cursor’s position.

  • Ctrl + V
  • Shift + Insert
  • Mouse Right-Click then left-click on Paste.
  • Click on Paste

 

What is the purpose of  Cut in the computer?

To erase the selected data from the current location and move it to the clipboard that you can paste anywhere you need.

  • Ctrl + X
  • Shift + Delete
  • Mouse Right-Click then left-click on Cut.
  • Click on Cut

 

How to get a Copy on the computer?

 To copy selected data to the clipboard.

Ctrl + C

Ctrl + Insert

Mouse Right-Click then left-click on Copy. 

Click on Copy

 

Format Painter

Using this feature you can apply the format of the selected to another text.

  1. Select
  2. Ctrl + Shift + C
  3. Click on format painter
  4. then click on the text you want to apply format. 

 

Font Section

In the Home Tab, you can also see the Font Section as shown in the image below.

Font Section Home Tab

 

To change the font for your text 1st select it.

  • Ctrl + Shift + F then press the up and down arrow keys  and press enter to select the  font   
  • Click on the Font window Font

 

Font size:  To change the font size.  

Ctrl + Shift + P (Then type the size under 1 ~ 1638)

Increase Font Size

Grow Font

Ctrl + Shift + >

Ctrl + ]

 

Decrease Font size

Shrink Font

Ctrl + Shift + <

Ctrl + <

Ctrl + [

Note: Click on this icon Font Size to select a size from 8 to 72, but you can type the font size from 1 to 1638 in the size window. 

 

Clear formatting: To clear all formats over the text and convert it to the default settings.

  1. Select the text
  2. Click on  Clear Formatting
  3. Ctrl + Space

 

Bold Text

Ctrl +B  on and off

Bold off Normal Text

Bold on Bold Text

 

Italic Text

Ctrl + I on and off

Italic off Normal Text

Italic on  Italic Text

Underline Text

Ctrl  + U

Underline on and off

Underline off Normal Text

Underline on Underline Text

You can also select underline styles.

Underline styles

 

Strikethrough Strikethrough: To add a line at the center of the text.

Ctrl + D  then Alt + K single strike and alt + L for a   double strike.

 

Subscript Subscript H2O (Ctrl + =)

Superscript Superscript (2)3 =8 (Ctrl + Shift =)

Change Case Change Case, [Shift + F3] We can use this function to change the case of the text. Like lower case to UPPER CASE and others that you can choose from the change case options as shown in the image below.

Change Case Options

 

How to use Text Highlight Color?

By clicking on the Text Highlight Color icon Text Highlight Color  you can get different colour options as shown in the image below.

Text Highlight Color Options

Text without using Text Highlight Color

Text using Highlight Color

How to change font colour in Microsoft Word?

Click on the Font Color icon Font Color

 

Text without colour.

1st select the text then click on Font Color  your selected text will be coloured in Red.

If you want to change the colour then click on the down arrowhead and get the colour options as shown in the image below.

Font Color Options

This line is in red colour. 

 

Paragraph Section

Under the Home Tab, you can also see the Paragraph section as shown in the image below.

Paragraph Section Home Tab

How to add bullets and numbering?

By clicking on bullets Bullet and numbering Numbering icons you can add bullets and numbers to the start of selected text.

bullet and numbering list example

How to use Multilevel List in WinWord?

We use multilevel lit to describe the headings and subheadings in a list.

For example

I am offering CCA, CCAG and CIT computer Courses, so my main courses are CCA, CCAG and CIT  While I can also describe sub courses in detail using the multilevel list.

We can use a shortcut method for multilevel lists.

Type 1. Press the Tab key type CCA then press Enter key

  1. CCS

Now I want to add courses details under CCS like ICS, Windows, WinWord and so on and under the Windows, I want to add (Operating and Installing).

You can use Tab and Shift-Tab for making a Multilevel list.

Example of  multilevel list

  1. CCA
    1. ICS (Introduction to Computer Science)
    2. Windows
      1. (Operating + Installing)
    3. WinWord
    4. Excel
    5. PowerPoint
    6. Inpage
      1. (Urdu + Arabic)
    7. Typing
  2. CCAG
    1. (from (a) to (g) as above)
    2. Corel Draw
      1. Logo designing
      2. Pena flex design
    3. Adobe Photoshop

How to use Increase and Decrease Indent in Microsoft Word?

You can set the paragraph indenting using increasing decreasing indenting.  Under the Home Tab under the Paragraph section, you can find Decrease Indent Increase Indent and  Increase  Indent Decrease Indent.

Example of Indenting.

Paragraph using Increase Indent

How to use the sort function in Microsoft Word?

If you want to sort the textual data in ascending and descending order then you can use this function, which you can get from Home Tab under the Paragraph section click on  sort.

Firstly, select the text then click on the sort icon to sort it in ascending or descending order.

What are the uses of Paragraph Marks?

If paragraph marks are on then you can see the Tabs, Enter and the Spaces which have typed in your documents in symbols.

The icon of the paragraph mark  paragraph mark which you can see in the Home Tab under the paragraph section.

How to align a paragraph?

There are four main ways to align the paragraph. which you can find in the Home Tab under the paragraph section.

  1. left align Left alignment  (Ctrl + L)  
  2. right align Right alignment (Ctrl + R)  
  3. center align Center alignment (Ctrl + E) 
  4. justify align Justify paragraph (Ctrl + J) 

 

How to set line spacing?

To set the line spacing for a paragraph or selected text you can use which you can find in the Home Tab under the Paragraph section.

You can also use these shortcuts for line spacing.

  1. Use Ctrl + 2 for (Double line spacing) 
  2. Pres Ctrl + 5 (One and half line spacing)
  3. Ctrl + 1 (Normal line space)

 

How to add shading to the text?

In the Home Tab under the Paragraph section, you can find the shading icon, shadingwhich you can use to set shade for the selected text as shown in the image below.

You can use options in the shading.

shading options

before after shading

How to insert border to text or page in Microsoft Word?

To insert the border use border border from Home Tab under the Paragraph Section.

There are different border options that you can select for your page or selected text.

 

How to find the text?

Under the Home Tab in the Editing Section click on find or press Ctrl + F

computer will display the find windows as shown in the image below.

find windows

Type the text in front of Find what and press Enter to find it in the entire document. 

 

How to replace the text with another text?

Under the Home Tab in the Editing Section click on  replace  or press Ctrl + H

computer will display the replace windows as shown in the image below.

find and replace window

There are two text windows in the Find and Replace window 

  1. Find what 
  2. Replace with

type your text which you want to replace in the Find what text box and type the text which you want to replace with that text in the Replace with text box

 

How to use goto command in WinWord?

With the find and replace you can also see another option Goto there which you can use to go to a specific area of document selecting in the goto options.

Ctrl + G or F5  for goto

 

How to select the object with the text in WinWord?

If the object is not selectable then you can use this option to select the object.

That you can find under the Home Tab in the Edit section.


Video Lecture Home Tab in Urdu Hindi


What is the Insert – Tab and all its features and functions in Microsoft Word?

Insert Tab - Pages

The 2nd Tab in WinWord is Insert Tab. In the Insert tab, you can see the Pages options. 

There are three options in the Pages

  1. Cover Page
  2. Blank Page
  3. Page Break

Cover Page

(Insert a fully – formatted cover page) 

You can insert the cover page from the cover page list as shown in the following image.

cover page list insert tab

just click on the cover page sample to apply that sample to the page.


How to Remove Current Cover Page?

If you want to remove the current cover page then just click on remove current cover page to remove the current page cover from the current page.


Blank Page

(Insert a new blank page at the cursor position)

As you will click on blank page  then the computer will move the cursor to the next blank page while it will move the text from the 3rd page.


Page Break

(Start the next page at the current position)

By using this page break option you can move your text to the next page from the current cursor’s poison. You can also use Ctrl + Enter for Page Break.


How to Insert Table inWinWord?

 You can insert the table in Winword by clicking on table.

As you will click on the Table from the Insert tab you can see the following options as shown in the image below.

insert table

You can insert the table using the upper Insert Table options.

I recommended using Insert Table, but you can use any option as per your requirement and need.


Insert Table.

The computer will ask the number of columns and rows to insert the table as shown in the image below as you will click on Insert Table from the Table option of Insert Tab.

insert table window

If you want to insert the table of 4 rows 4 columns, then type 4 in Number of  columns and 4 in the Number of rows and pres the Enter as shown in the image below.

  table 4 by 4

As you will press the Enter key computer will create a table with 4 columns and 4 rows as shown in the image below.

table 4 by 4 created

 

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